Peter D. Parks was awarded the Gordon E. Sawyer Award at the 2003 Academy Awards for his work on Bugs! A Rainforest Adventure.
DEVELOPMENT ASSISTANT (Non-exempt, full time)
Job Description Summary
The Development Assistant is a member of the Development team playing a key role within the Development Office serving all fundraisers, and often the Museum’s President and Executive team. The Development Assistant is responsible for donor database support including data entry, gift processing, batching, and updates, and assisting the Development Manager when requested with reporting. Also responsible for maintaining the central donor files, collecting, updating and assembling proposal materials, coordinating mailings and mailing lists and other departmental administrative tasks, as assigned. This position works collaboratively with other departments, such as membership, accounting, education and marketing.
Reports to: Development Manager
Responsibilities – including but not limited to:
Complete reorganization of confidential central donor files, position files, and common drive files and update and maintain these on an ongoing basis both electronically and in hard form
Document scanning, copying, and filing for physical and electronic database archives, and for donor proposals and reports, etc.
Assist Development Manager with database maintenance
Prepare daily and monthly gift batching
Process online credit card gifts into the department
Create web pages (Jot form) for donations/memberships
Collect data, collateral and related materials about programs and exhibitions for inclusion in proposals, donor reports and updates
Assist in preparing mailing lists and materials for, and organizing actual mailings of, varied correspondence, proposals, reports and event invitations
Assist in coordinating department volunteers for events and office tasks
Manage in-kind flight voucher and hotel discount program especially with scheduling for staff and special guests
Assist with special events such as cultivation/stewardship events, annual fundraiser, Public Knowledge, etc.; attend as needed
Take Development committee minutes and prepare for distribution
Assist in managing organization of mail room and postage machine
Coordinate department orders of office supplies
Help manage team calendars; update with museum information
Troubleshoot Administrative Office IT and other issues
Communicate with donors/members, as requested
Educational/Career Requirements and Expectations
Excellent computer skills with experience using Raiser’s Edge database and Microsoft Office Suite
Previous office experience required
Strong organizational skills and attention to detail in a fast-paced environment
High school diploma required; Associates degree or Bachelor’s Degree from an accredited college or university preferred
Professional demeanor and interpersonal skills, ability to work effectively with staff, volunteers, donors and the general public
Required to maintain absolute discretion and confidentiality with sensitive donor, prospect and member information
Professional oral and written communication skills
Available and willing to occasionally work outside of traditional business hours
Valid driver’s license and operational vehicle.