DEVELOPMENT ASSISTANT (Non-exempt, full time)

Job Description Summary

The Development Assistant is a member of the Development team playing a key role within the Development Office serving all fundraisers, and often the Museum’s President and Executive team. The Development Assistant is responsible for donor database support including data entry, gift processing, batching, and updates, and assisting the Development Manager when requested with reporting.  Also responsible for maintaining the central donor files, collecting, updating and assembling proposal materials, coordinating mailings and mailing lists and other departmental administrative tasks, as assigned. This position works collaboratively with other departments, such as membership, accounting, education and marketing.

Reports to: Development Manager


Responsibilities – including but not limited to:

  • Complete reorganization of confidential central donor files, position files, and common drive files and update and maintain these on an ongoing basis both electronically and in hard form

  • Document scanning, copying, and filing for physical and electronic database archives, and for donor proposals and reports, etc.

  • Assist Development Manager with database maintenance

  • Prepare daily and monthly gift batching

  • Process online credit card gifts into the department

  • Create web pages (Jot form) for donations/memberships

  • Collect data, collateral and related materials about programs and exhibitions for inclusion in proposals, donor reports and updates

  • Assist in preparing mailing lists and materials for, and organizing actual mailings of, varied correspondence, proposals, reports and event invitations

  • Assist in coordinating department volunteers for events and office tasks

  • Manage in-kind flight voucher and hotel discount program especially with scheduling for staff and special guests

  • Assist with special events such as cultivation/stewardship events, annual fundraiser, Public Knowledge, etc.; attend as needed

  • Take Development committee minutes and prepare for distribution

  • Assist in managing organization of mail room and postage machine

  • Coordinate department orders of office supplies

  • Help manage team calendars; update with museum information

  • Troubleshoot Administrative Office IT and other issues

  • Communicate with donors/members, as requested


Educational/Career Requirements and Expectations

  • Excellent computer skills with experience using Raiser’s Edge database and Microsoft Office Suite

  • Previous office experience required

  • Strong organizational skills and attention to detail in a fast-paced environment

  • High school diploma required; Associates degree or Bachelor’s Degree from an accredited college or university preferred

  • Professional demeanor and interpersonal skills, ability to work effectively with staff, volunteers, donors and the general public

  • Required to maintain absolute discretion and confidentiality with sensitive donor, prospect and member information

  • Professional oral and written communication skills

  • Available and willing to occasionally work outside of traditional business hours

  • Valid driver’s license and operational vehicle.

Fun Fact
The OMNI Theater's projector, housed beneath the seats, is 6 feet tall and weights 1 ton.

Coming Soon

Press Room callout

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